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Cloud Cost Management for Small Businesses

Cloud Cost Management for Small Businesses

Read Time: 5 minutes Updated at: October 27, 2023

As cloud computing continues to grow in popularity, it’s more important than ever for small businesses to understand how to effectively manage their cloud costs. The benefits of cloud services are clear: increased flexibility, scalability, and access to powerful tools and resources. However, without proper cloud cost management, the expenses involved can quickly spiral.

This guide explores best practices for cloud cost management and provides actionable strategies to manage these costs effectively.

What is Cloud Cost Management?

Cloud cost management is the process of monitoring, controlling, and reporting on the costs of cloud computing services. Small businesses can manage cloud costs by identifying cost drivers, tracking cloud licenses and usage, and implementing cost optimization techniques to cut unnecessary expenses.

What is Cloud Cost Optimization?

Cloud cost optimization is the practice of maximizing your cloud investments and reducing costs where needed. Based on insights from your cloud cost management process, cloud cost optimization ensures you are getting value from your cloud services, and that spend is in alignment with your overall business goals.

Cloud Cost Management Tools and Software

There are a wide range of cloud cost management tools and software available to help small businesses control their cloud costs. These tools are broadly grouped into the following categories:

Cloud Cost Management Platforms

With features such as cost forecasting, rightsizing, and cost allocation, you can use these tools to monitor and analyze your cloud costs from a centralized dashboard.

Cloud Cost Optimization Tools

Cloud cost optimization tools can be used to identify and eliminate idle resources, allocate budget efficiently, and generate recommendations for savings.

Cloud Billing and Invoicing Tools

These tools help track and manage your cloud bills and invoices and give you a detailed cost breakdown. You can also use this type of software to set custom billing and budget alerts.

Cloud Governance and Compliance Tools

Cloud governance and compliance tools help ensure your business follows the applicable regulatory and security requirements with access control and auditing features.

Cloud Automation and Orchestration Tools

Cloud automation and orchestration tools are useful to streamline repetitive tasks, reducing the need for manual intervention. These tools also give you visibility into your cloud usage patterns and spending, and can help optimize your cloud license management.

Benefits of Cloud Cost Management

Cloud cost management sets out procedures to monitor, control, and optimize your cloud costs. Having a cloud cost management strategy in place has 6 key benefits, including:

1. Better Visibility

With a cloud cost management strategy in place, you gain a clear, accessible view of your cloud costs and usage patterns, allowing you to identify areas that need optimization.

2. Cost Savings

A cloud cost management strategy helps your business reduce cloud costs and avoid unexpected expenses. The right cloud management tools also ensure your spend is invested wisely.

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3. Increased Efficiency

Putting a cloud cost management strategy in place improves the efficiency of your cloud services usage, leading to improved performance and reduced downtime.

4. Better Scalability

Monitoring your cloud services usage patterns and adjusting resource allocation as needed allows you to scale quickly as demands change.

5. Improved Compliance

By implementing cloud governance and compliance tools, you can ensure your cloud usage complies with regulatory and security requirements, avoiding costly fines and breaches.

6. Better Allocation of Resources

Cloud cost management strategies equip you to track and allocate costs to specific departments, teams, or projects, ensuring your investments are targeted to the right initiatives.

The Top 5 Cloud Cost Management Strategies

The following cloud cost management best practices will help you get the most from your cloud expenditure.

1. Rightsize Underutilized Resources

Rightsizing involves adjusting the size and number of cloud resources to align with the actual usage patterns in your business. By rightsizing, you avoid over-provisioning or under-provisioning, meaning you only pay for the necessary resources. Regularly monitoring resource usage and identifying underutilized resources helps your business adapt quickly to meet your needs.

2. Monitor Cloud Cost Anomalies

Monitoring cloud cost anomalies involves observing usage patterns and identifying any unexpected spikes or outliers in costs. These irregularities could result from a sudden increase in usage, misconfigured resources, or a billing error. Monitoring these anomalies can help you quickly identify and address any issues, preventing costs from spiraling out of control.

3. Leverage Spot Instances

Spot instances allow you to bid on spare cloud capacity at a discounted rate. Leveraging spot instances means you benefit from unused resources, reducing overall cloud costs. However, keep in mind that your cloud provider can terminate spot instances if they are unpredictable.

4. Configure Fixed Uptime and Downtime Schedules

Configuring fixed uptime and downtime schedules involves setting specific times for when resources should be active and when they should be shut down. This practice helps you reduce costs by only paying for resources when you need them.

5. Use the Right Storage Systems

Select suitable cloud storage systems based on performance, security, and scalability. Remember that the cheapest upfront option could cost you later on, so keep these factors in mind when trusting a new provider with your data.

Trust Electric with Cloud Cost Management Support

As your business scales, so can the complexity of your cloud costs. Electric simplifies cloud license management for small businesses, streamlining your billing, procurement, migration, and support. Contact us today to learn how much time and money you could save by off-loading cloud license management to our team of IT experts.

Jessica Farrelly

Jessica is a content writer with more than 8 years of experience covering SaaS and the tech industry. She has worked with both B2B and B2C publications across North America, Europe, and APAC and currently writes about IT Solutions or Electric.

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