May 6th, 2019
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Starting today, May 6, 2019, Google will begin making updates to Google Groups settings — with the end goal of simplifying the management and configuration of groups. These updates will alter how you manage Google Groups. “Starting” being the operative word, as the roll out of these changes may take up to 15 days to reach your domain.
Already know about these changes, but want to know exactly how Electric can help? Scroll to the bottom of this post!
Specifically, these updates will impact what admins see to manage Google Groups. in Admin Settings, existing group user permissions, directory settings, and email footers.
Those settings and features that are rarely used will be removed and those that cover similar functionality will be combined. Prior to these updates, the granularity of Group Settings was difficult to digest and deciding how to delegate permissions for each and every group was a time-consuming task for group owners. So, instead of the 20+ permissions for group roles, there will be three that can be toggled for each role.
Ultimately, these updates may impact admins and end users by changing the way your organization’s groups are accessed and used.
Changes made to the Group Directory are slightly less noteworthy than the changes to Group Permissions, but they will have more control over whether or not a group is discoverable by anyone on the internet or by anyone in their domain. Currently, this feature is one checkbox (see below).
Additionally, group members will now be able to view what groups they belong to in their search results and their group’s about page.
Again, just a few changes here, but worth paying attention to:
If you know that your organization uses personalized group permission settings, or you just want to make sure you cover all of your bases, Electric can help. Our team can assist you in auditing groups in your organization and adjust settings to ensure that these changes go off without a hitch. As well, we’ll work with your organization to verify that people who manage members or content have the right permissions.
Tell group owners about changes to Groups settings and use the Group Settings Worksheet to simulate what your organization’s current settings will look like after the release and adjust accordingly. We recommend taking a close look at:
For assistance with this, simply Slack Electric!
The updates to Google Groups are happening. If your organization does not take steps to assess their group settings and make changes, some members of their groups may not be able to perform the same tasks they are doing now.
Example: A person in the group is in charge of Inviting/Adding Members to the group, but do not specifically have the Ban Users permission. This person will now not be able to Invite or Add Members.